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Typical Cycle of Benefit Planning, Purchasing and Implementation
Following is the cycle the Benefit Board has typically followed in planning, purchasing and implementing benefits.
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Time Frame
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Activity
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January 1
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Contracts for new plan year go into effect.
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Jan-Feb
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Determine Vision innovations and purchasing strategy.
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Feb-March
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Request proposals from open market or renewal responses from current plans.
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March-April
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Review responses, proposed rates. Request refinements.
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April-May
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Review refined responses, proposed rates, member suggestions.
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May-June
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Conduct negotiations.
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May-June
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Select plans and negotiate rates.
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July-Aug
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Publish rates. Plan for implementation and Open Enrollment.
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Aug-Sept
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Implement. Communicate Open Enrollment.
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October
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Conduct Open Enrollment.
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November
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Review non-contracted vendor suggestions for following plan years.
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December
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Finalize contracts for new plan year.
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